This General Contracting Agreement ("Agreement") is made and entered into on Apr 10, 2025, by and between:

‍Client: Event Planning Contract
Client represents that they are either the owner of the property located at: 654 Event St
OR have written authorization from the owner to act as an agent with full authority to authorize work on the property.
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‍Contractor: Madeira Custom Builders LLC ("Contractor")
Business Address: 320 South St, Portsmouth, NH 03801
Client and Contractor agree as follows:

Contractor agrees to perform the following work:

Total Contract Price: 10,000.00

‍Payment Schedule:
30% deposit, 70% due before the event.

Start Date: 2023-12-01
Substantial Completion Date: 2024-01-01

All change orders must be in writing, signed by both parties, and include any adjustments to cost or timeline. Verbal approvals are not binding. Change orders must be accepted prior to additional work commencing. Contractor has no obligation to execute changes without a signed agreement.

The contractor is responsible for obtaining any necessary permits for the event. All work shall comply with all applicable local, state, and federal codes, laws, and ordinances. The Client acknowledges that code interpretations may vary and that required upgrades to meet compliance are the Client’s financial responsibility if not known at time of contract.

Contractor warrants that all work will be free from defects in workmanship for a period of one (1) year following completion. This includes repair or replacement of defective labor performed by Contractor or its subcontractors. Warranty excludes:
• Normal wear and tear
• Damage caused by misuse, negligence, or external events
• Owner-supplied or previously installed materials
• Manufacturer warranties apply to supplied materials and equipment.

All contractors working on this project shall be fully insured, either under the coverage held by Madeira Custom Builders LLC or through their own policies. Contractor shall provide certificates of general liability and workers’ compensation insurance upon request. Subcontractors must furnish equivalent proof of insurance before beginning work.

Contractor shall provide lien waivers with each progress payment upon request, ensuring all subcontractors and suppliers have been paid.

Client agrees to provide Contractor and all subcontractors full access to the job site between the hours of 8 AM to 10 PM, Event day only. Contractor may store tools and materials on-site. Client designates the following areas as off-limits ("forbidden spaces"):

As the Client I

Contractor shall maintain a reasonably clean and organized worksite. “Reasonably clean” is defined as daily removal of major debris, safe walking paths, and swept or vacuumed spaces when applicable. If site cleanliness becomes an issue, Client may issue written notice and Contractor will remedy the condition within 48 hours. Final debris removal and disposal is the responsibility of Contractor.

Contractor will comply with OSHA regulations and all applicable local health mandates. Contractor will maintain a safe work environment, including temporary barriers, fall protection, and proper storage of hazardous materials. In the event of public health restrictions (e.g., COVID-19 or similar), Contractor reserves the right to adjust the schedule for compliance purposes.

Neither party shall be liable for delays due to acts of God, war, pandemics, labor strikes, or other uncontrollable events. If such events delay work for more than 60 consecutive days, either party may request renegotiation or termination of the Agreement.

Contractor shall notify the Client in writing within 48 hours of any illness or condition preventing work. Subcontractors may be used to resume work, but only with prior written approval by the Client. If work cannot resume within 21 days, Client may pause or terminate the contract with payment due for work completed to date.

If the Contractor fails to perform or ceases work for more than 10 consecutive days without communication, the Client may issue a written notice of breach. If no remedy is made within 5 business days of receiving such notice, or if a cease-and-desist is issued, the Client may terminate the agreement and hire an alternate contractor. Contractor shall be responsible for any cost overruns resulting from non-performance.

If the Contractor fails to perform or ceases work for more than 10 consecutive days without communication, the Client may issue a written notice of breach. If no remedy is made within 5 business days of receiving such notice, or if a cease-and-desist is issued, the Client may terminate the agreement and hire an alternate contractor. Contractor shall be responsible for any cost overruns resulting from non-performance.

If material costs increase from the date this proposal was submitted, Contractor may issue a revised agreement to reflect the change. Client shall approve any such adjustments in writing prior to ordering affected materials.

Disputes will first be resolved through mediation conducted by a neutral third party. If unresolved, binding arbitration shall follow under the rules of the American Arbitration Association. Venue for all legal matters shall be Rockingham County, New Hampshire. Each party shall bear its own legal costs unless otherwise ruled by the arbitrator.

As the Client I

As the Client I

grant permission to use photographs of this project in Contractor’s marketing materials (print, web, or social media).

In either case, personal identifying information (names, address) will not be shared without explicit consent.

This Agreement constitutes the full understanding between the parties. If any clause is deemed unenforceable, all others remain in effect.
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‍Termination Clause:
‍This contract is considered complete upon:
• Substantial completion of the scope of work
• Final walkthrough and punch list agreement
• Payment in full received by Contractor
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Either party may terminate this Agreement with cause by providing a written notice. Contractor will be compensated for all work completed through the date of termination.

If Client terminates this Agreement without cause and without Contractor being in breach of any provision herein, Client agrees to pay a termination fee equal to 50% of the remaining unpaid balance of the general contractor fee at the time of termination.This fee is intended to compensate the Contractor for project planning, scheduling commitments, and business interruption. The termination shall not be considered effective until such fee has been paid in full. All work completed through the date of termination shall also be invoiced separately and must be paid in accordance with the terms of this Agreement.